Info for presenters
Are you presenting at Congress 2016? Congratulations on being accepted to share your research at Canada’s largest gathering of scholars!
Whether you are a speaker, panelist, session chair or a presenter at one of the approximately 70 different conferences taking place as part of Congress, here are some handy tips to get you started.
Yes, as a presenter, you are required to register for Congress. You will need to add both the Congress fee and the applicable Association conference fees to your registration. Register here.
Many of the associations require that all presenters also be members in good standing. Please contact your association directly to pay your membership fees (which are not included in the Congress fees) and to verify your member status if necessary.
Check-in at the onsite Congress Registration Desk (hours and location listed here) when you arrive to pick up your official access badge and registration package. If your schedule allows it, pick up your registration package on the day prior to the start of your conference and avoid the morning rush!
The Program Chair for your association may also ask you to check-in with him/her when you arrive. Refer to any instructions provided by the association, as well as the Congress Guide that you will receive in your registration package for association locations on campus.
Preparing for your presentation
These are general instructions for all presenters. Please contact your association directly to verify specific details on what to expect for the conference.
Confirm with your Program Chair whether audiovisual equipment such as a projector, laptop, microphone, etc. has been ordered for your presentation. If the association has not pre-ordered this equipment, it will not be available to you. They will also be able to answer any questions you might have about the availability of a podium or panels style set-ups.
- Meeting rooms at the University of Calgary are outfitted with PC computers loaded with Windows and Microsoft Office software. If you plan to use this equipment for presentations, please ensure that your files are compatible with these programs. We strongly encourage you to use these computers as they are pre-set with connections to the room’s internal AV system.
- If you bring your own laptop, especially if it is a Mac, you should bring your own VGA adaptor, or coordinate with your Program Chair to order one from the university in advance. Limited adaptors will be available for purchase onsite at the University of Calgary Bookstore.
- You should bring any files you may need for your presentation on a USB key.
Please see the document Accessible Presentations for tips on improving the accessibility of your public talks for all audiences.
Carry a reusable water bottle or mug – or pick up your complimentary Congress 2016 water bottle in the Congress Hub. Over 40 of 300 water fountains at UCalgary have been retrofitted to include bottle filling devices and many campus vendors offer beverage discounts when you BYOM.
Wear comfortable clothing and good walking shoes. There can sometimes be a lot of running around between different buildings on campus (check out the campus map). It’s also a good idea to wear layers and check the local weather report, as spring temperatures can vary between warm and cool each day.
Did you know…
… that 80% of last year’s Congress survey respondents identified as being a presenter? You’re in good company!