FAQs

FAQs

 

General Congress

Events and programs

Plan your trip

Fees

Registration


General Congress

Q. What is the Congress of the Humanities and Social Sciences?
A.
The Congress of the Humanities and Social Sciences is the convergence of over 70 scholarly associations to each hold their annual conference under one umbrella. Organized by the Federation for the Humanities and Social Sciences and hosted by a Canadian university, Congress is a place to share research and promote interdisciplinary perspectives. One of Canada’s largest academic gatherings, it also features the country’s biggest academic trade show. The Federation, the host university, scholarly associations and partners develop more than a week of presentations, workshops, panels, public lectures, cultural events and receptions. The result? Luminaries, researchers, practitioners, policy-makers and students from across Canada and abroad meet, share ideas and engage in discussions that have direct importance for Canada and the lives of Canadians.

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Q. Where will Congress 2016 be held?
A. Congress 2016 is being hosted by the University of Calgary in Calgary, Alberta.

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Q. What is the Congress theme?
A. 
The Congress 2016 theme is "Energizing communities". Find out more

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Q. What is the Congress Hub and where is it?

A. The Congress Hub is the centre of it all on campus. Here you will find the Congress Expo, the Congress Registration Desk, Information Centre, the Expo Event Space, the Thinking Cup Café, Career Corner sessions, the Media Room and more! For 2016 at the University of Calgary, the Congress Hub will be located in the Jack Simpson Gym.

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Q. Which associations are holding their annual conference at Congress 2016?

A. The associations listed here are participating in Congress 2016.

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Q. How do I submit a proposal for call-for-papers for Congress?

A. The Federation for the Humanities and Social Sciences is not responsible for calls for papers. To present at Congress, you must approach your academic association and inquire about their calls for papers. A full list of associations participating in Congress is available here

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Q. I am a presenter. What do I need to know to prepare?
A.
You will need to register for Congress just like a regular attendee, but you should also confirm with the Program Chair for your association regarding available technology and room set-up. You should also consider making your presentation accessible. Consult the Info for Presenters page for more details.

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Q. Where is Congress 2017 being held? Or Congress 2018?
A. Congress 2017 will be held at Ryerson University and Congress 2018 will be held at the University of Regina. Information about future Congresses is available here.

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Q. Where can I find information and videos from past Congresses?
A. Please visit the Federation’s website for information about previous Congresses and links to videos, blog posts and more.

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Events and programs

Q. Where can I find out what is happening at Congress?
A.
See the Programs section of the website for full details on what is happening at Congress and visit the associations page to look up conference information. You can use the online calendar to find a specific event, or take a look at pages such as Big Thinking and Career Corner for descriptions of these program series.

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Q. My scholarly association is holding a conference at Congress. How do I find my association’s program?
A.
To find your association’s program, first find your association on this page (sorted alphabetically) and click on the link to find details about the association’s conference. The programs will be posted here as they become available.

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Q. How do I use the online calendar?
A.
The online calendar can be explored in many ways. For a simple search, type in a keyword such as a speaker’s name or an association’s acronym. Or, to narrow search results, click on Advanced Search and filter by date, series, or host association. When you have entered all of your search criteria, click “Submit” to see the results. You can choose how the search results are displayed by clicking on a column header in the search results table to sort by that field. Click it a second time to switch between ascending and descending.

  • Note: The conference of an association is treated as a single event in the calendar, even if the conference spans several days and has many sessions. To view the full details of the association conference, click on the link for your association here.

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Q. In the online calendar, what does “Open to” refer to?
A.
 In the online calendar, the “Open To” field refers to the access level for the event and which registered attendees may participate or attend. When you register for Congress, you have the option of registering with specific associations. The access level for some events is marked as “Registered attendees of the association” which means that the session is only open to attendees that have registered with the host association of the event. In contrast, if the access level is marked as “All registered Congress attendees”, then anyone who has registered for Congress may attend regardless of whether s/he has registered with the host association. If the access level is marked as “General public” then anyone may attend the session, including those who have not registered for Congress.

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Q. What events can I attend?
A.
Anyone who has registered for Congress and has paid the Congress fee may attend any event marked as being open to “All registered Congress attendees” in the online calendar. Additionally, anyone who has also registered for an association conference and has paid the relevant Association conference fee may attend any session hosted by that association. Everyone, regardless of registration level, may attend events marked in the online calendar as being open to the “General public”.

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Q. Which events are open to the general public?
A.
The Big Thinking series is made available to the general public at no cost, through the generous support of our sponsors. To view a list of all other events open to the public, such as Career Corner and Congress Expo, go to the online calendar of events and filter by the "Open To"  field in the Advanced search. No registration is necessary for these events.

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Q. In the online calendar, what does “series” refer to?
A.
In the online calendar, “series” refers to the type of event, such as Big Thinking, Career Corner, or an association conference.

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Q. I have some free time in between sessions. Is there anything I can do to fill my day?
A.
There are many events happening all the time at Congress! Check out the online calendar of events and filter by date in the Advanced Search to see a list of events that are happening that day, including both academic and cultural events.

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Plan your trip

Q. How do I get to the University of Calgary?

A. See the travel page for a list of transportation options.  There is also a Google Map for Congress 2016 that you can use to help you navigate.

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Q. What accommodations are available in Calgary?

A. A large number of residence and hotel rooms are available in the area at special Congress rates. Click here for the full list.

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Q.  I require accessible transportation and accommodation.  What services are available?

A. Together the Federation for the Humanities and Social Sciences and the University of Calgary are committed to improving the Congress experience for participants with disabilities and accessibility requirements. The full details about accessibility at Congress are posted here

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Q: I require child care. What are my options?

A. Together, the Federation for the Humanities and Social Sciences and the University of Calgary are committed to providing child care options for registered attendees of Congress 2016. Two child care services are available, one for children aged 6 months to 5 years and the other for children aged 6 to 12. Both services will operate from 8:00 to 17:00 each day of Congress. Congress attendees who require child care services will need to pre-register their children before April 16. For more information, or to enroll, click here.

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Q. What can I do for leisure and entertainment in Calgary

A. Consult the tourism page for a selection of local museums, performing arts venues, sports and outdoor activities, and tourist sites

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Fees

Q. What are the registration fees?

A. The registration fees are available here. The Congress fees and association conference fees vary depending on the category (regular, retired, student, unwaged). There is also a discounted early-bird rate if you register before March 31.

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Q. What is the difference between the general Congress fees and the association conference fees?
A.
Review the descriptions of the Congress fees and the association conference fees.

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Q. I am presenting at Congress, do I still need to pay registration fees?
A. 
Yes. The payment of both the Congress fee and the association conference fee is mandatory for all attendees including speakers, presenters, panelists and those chairing or attending a session.

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Q. I have already paid my association membership fee. Do I still have to pay the association’s conference fee?
A.
 Yes. All attendees are required to pay the association’s conference fee to attend or participate at Congress. The association conference fee is not your membership fee. The association conference fees are collected by the Federation for the Humanities and Social Sciences on behalf of the associations at Congress. Membership fees are paid directly to your association and are not usually collected at Congress. For information about membership, contact your association directly.

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Registration

Q. When does registration open?
A.
Registration opens in January.

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Q. When is the early-bird registration deadline?
A.
The early bird deadline is March 31.  The fees increase after this date.

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Q. Is there a deadline to register?
A.
There is no deadline to register online; you can register from January until Congress ends. However, if you register by mail or fax, the deadline to submit your form is May 15, 2016.

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Q. Where do I get my receipt and my access badge?
A. If you register online, by mail or by fax then you will receive a confirmation email as soon as your registration is processed. This email is not your official receipt. Print the confirmation email and bring it with you to the onsite Congress Registration Desk in the Congress Hub, located in Jack Simpson Gym, where you can pick up your receipt along with your official access badge and registration package.

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Q. How do I register online?
A. Visit the Congress registration portal and follow the instructions.  If you registered for Congress in the past eight years (2008 to 2015), you can return to your account to register for Congress 2016.  If you have not been to Congress before, you will be prompted to create a new account.

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Q. What is my username and password?
A. If you registered for Congress in the past eight years (2008 to 2015) then you already have an account.  Go to the Congress registration portal and select “I want to register for Congress 2016 and I have been to Congress in the past eight years (2008-2015)”. Then click on “Forgot your log-in information?” to have your username and password emailed to you.

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Q. I started registering for Congress 2016 but did not submit my form. How do I get back to the form to complete it?
A. Return to the Congress registration portal and click on “I want to modify my Congress 2016 registration”.  Enter your username and password to access your account, and then select “Register for Congress”.

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Q. I am having trouble registering online, what can I do?
A. 
It could be a number of issues. Please check the following:

  • Is your registration form complete? Please ensure that all required fields, marked with an asterisk (*), are filled in.
  • Is your payment information accurate?
  • Is JavaScript enabled on your web browser, and is your browser up-to-date? You may need to update your software or try again from a different computer.

If you are still having issues, contact congress@ideas-idees.ca

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Q. I can’t find my association in the registration portal. Can you help?
A.
You can type a number of things in the search field during this stage of registration to bring up matching associations, but if you still can’t find your group, consult this list.

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Q. How do I verify my registration, make changes or add another association conference fee?
A.
Return to the Congress registration portal and click on “I want to modify my Congress 2016 registration”.  Enter your username and password to access your account, and then make the necessary changes or additions.

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Q. How do I cancel my registration and obtain a refund?
A.
Return to the Congress registration portal and click on “I want to modify my Congress 2016 registration”. Enter your username and password to access your account, and then click on “Refund request”. The deadline to request a refund is April 15, 2016, subject to a $20 service fee.

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Q. What is the cancellation policy?
A. 
Cancellations are accepted until April 15, 2016, subject to a $20 service fee. Unfortunately, no refunds are possible after this date.

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Q. Can I register on site?
A.
Yes, you may register onsite in the Congress Hub located in Jack Simpson Gym, however we recommend that you register online first to reduce wait times at the Congress Registration Desk. (Even those who have registered online must come to the Registration desk onsite to pick up their receipt, official access badge, and registration package.) Please note that only credit cards and Interac will be accepted onsite. The hours are posted here.

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Q. Can I register by mail and by fax?
A. Yes, you may register by mail or by fax, though conditions will apply. You can find instructions on how to do so here.

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Q. Can I register by telephone?
A.
No, we do not accept registrations over the phone.

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Q. What are the payment options?
A.
The payment options are listed here.

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Q. Do I have to be a member of an association to attend the association’s conference at Congress?
A.
No, you do not need to be a member of an association to attend a conference at Congress, however the association conference fees are generally higher for non-members. If you wish to become a member, you should contact your association prior to registering.

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Q. How do I register as an international attendee?
A.
You can register in the same way as other attendees, however international attendees should confirm whether a visa is required for entry to Canada. More information is available here.

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Q. How can international attendees receive a letter of invitation to participate at Congress?
A.
Although the Federation for the Humanities and Social Sciences organizes Congress with a different host university each year, we are unable to send international attendees a letter of invitation. Please contact the association which you have registered with to obtain a letter of invitation to participate. More information is available here.

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Questions? Contact us at congress@ideas-idees.ca.