Work at Congress

Work at Congress

The application to work at Congress 2016 is now CLOSED. If you submitted an application, you will be contacted in the coming weeks. Thank you for your interest in Congress 2016.

The Federation for the Humanities and Social Sciences is recruiting over 100 short-term contract workers for the 2016 Congress of the Humanities and Social Sciences at the University of Calgary (May 28 to June 3, 2016). 

Who is the ideal candidate?

  • An individual with flexible availability (from May 24 to June 4).
  • Outgoing, personable, motivated and organized.
  • Able and willing to work a number of positions if needed.
  • Ability to speak in both official languages (English and French) an asset.


  • Hourly rate of $12.00, paid by the Federation for the Humanities and Social Sciences.
  • When not on duty, workers can attend public sessions, browse the Congress Expo and network with Congress attendees.


  • Applications will be accepted until March 18, 2016.
  • Interviews will be held in early April and formal offers of contract employment will be issued at that time.
  • Successful candidates are required to attend a (paid) orientation session on May 26, 2016.

Positions are available in the following areas:

Association Assistants

Association Assistants are assigned to a specific association to support them with various administrative tasks. Associations can recommend students from their department.

Potential Tasks:

  • staff association tables
  • provide attendees information on the association’s meetings and events
  • distribute association programs, publications, flyers, brochures
  • assist with room set-up or changes as requested

Skills: Good people skills, excellent communication skills; ability to speak some French is an asset

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Building Monitors

Building Monitors are assigned to a building where associations’ sessions are taking place to assist association organizers.


  • oversee stations in building lobbies to assist local coordinators
  • act as liaison with the Congress organizing team
  • help association meeting organizers with questions or problems regarding their meetings rooms (catering, AV, and furnishing queries)
  • verify signage and add extra signage to help attendees find their way.
  • communicate via 2-way radio with the Info Centre dispatch to address issues/problems on site

Skills: Good people skills, excellent problem-solving skills, must be able to speak clearly to be understood on the 2-way radio; ability to speak French is an asset.

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Congress Amateur Photographer

The Congress amateur photographer will help the Federation capture the essence of Congress in photos. Over the course of the seven days of Congress, a certain number of sessions/events each day will be assigned for coverage.


  • take photos based on a provided shot list
  • ask subjects for permission to use photos, and signature on a photography consent form, when there are 3 or fewer people
  • clean out duplicates and reject photos
  • upload photos to a drop box or external hard drive provided by the Federation at the end of each day of work

Skills: Some experience in action photography of people, crowds and busy places.  Ability to move around confidently during an event to get good photographs, angles and expressions. Comfortable speaking to strangers, asking them for consent to be photographed, and encouraging them to stand in a specific spot or manner.

Equipment: Access to own good quality digital camera is essential, including cords to download photos off the camera. 

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Congress Bloggers

Congress Bloggers will help the Federation build awareness of interesting programming by drafting compelling blog posts about Congress events. Over the course of the seven days of Congress, bloggers will be required to complete a minimum of three event assignments (additional assignments as time permits).


  • attend events of interest as identified by the Federation
  • write blog-style content on the event’s academic topics for the Congress 2016 Blog
  • capture photos of the event for use in the blog
  • plan out and conduct informal interviews with researchers as necessary

Skills: Quality writing skills in English and/or French (ideally both), experience with blogging, ability to meet tight deadlines, ability to work creatively and independently, comfortable with interviewing researchers. Experience in photo or copy editing are assets.

Equipment (optional): Access to a camera or mobile phone with camera.

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Congress Tweeters

Congress Tweeters will help the Federation engage online audiences by generating thoughtful, original tweets related to Congress events. Over the seven days of Congress, tweeters will be assigned to attend a certain number of events per day, depending on scheduling.


  • attend and actively listen at events identified by the Federation
  • tweet comments on the session’s content
  • tweet meaningful quotes/statements by speakers,
  • tweet photos of the event, venue and speakers
  • use Federation-suggested hashtags and handles
  • actively retweet Federation tweets while on duty

Skills: Excellent knowledge of social media, experience with Twitter, writing skills in English and/or French (ideally both), ability to work quickly, creatively, independently and with good judgement. Experience writing about academic topics is an asset.

Equipment: Access to own phone with data capability (wifi connection) and a twitter account.

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Event Logistics Assistants

Event Logistics Assistants provide logistical support for Federation-led events such as Big Thinking, Career Corner, Congress Expo, and Expo events.


  • assist Federation coordinators with daily set-up, take-down and coordination of various events
  • communicate via 2-way radio with the Info Centre dispatch to address issues/problems on site
  • oversee signage changes
  • assist speakers with loading PPT presentations to computers
  • track attendance numbers when required
  • respond to exhibitor requests (Expo assistant)

Skills: Ability to work under pressure, well organized, excellent problem-solving skills and good computer skills; ability to speak French is an asset.

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Exhibitor Assistants

Exhibitor Assistants are responsible for assisting a contracted exhibitor with their booth needs at the Congress Expo. This is done either on a full-time or part-time basis.

Potential Tasks:

  • assist with set-up and tear-down of the booth
  • give out information to attendees as directed by the exhibitor
  • assist the exhibitor by selling products and/or taking orders
  • restock products or promotional material for the booth
  • fill in for the exhibitor when they are not present

Skills: Good people skills; retail experience is an asset; ability to speak French is an asset

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Information Centre Assistants

Information Centre Assistants help with the organization and service of the Info Centre and the Info Desk.


  • answer attendees’ questions at the Info Desk
  • facilitate radio dispatch questions and phone service from Info kiosks and building monitors
  • monitor contractor sign-in and help facilitate eqipment sign-out process
  • manage day-time luggage storage
  • post signage and special notices as needed
  • keep track of room changes, program updates, and general Congress information for distribution
  • facilitate program pickups and update program information for registered attendees
  • assist attendees with special needs
  • assist with all other jobs and act as runners as needed

Skills: Good with the public, customer-service oriented, and ability to use computer/search functions; excellent problem-solving skills and leadership skills required; ability to speak French is an asset

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Media Room Assistant

The Media Room Assistant will be responsible for assisting the Federation’s communications staff in the Congress Media Room.


  • respond to inquiries (phone, e-mail, in-person) from members of the media, as directed by Federation staff
  • set up interviews with researchers, as directed
  • gather information for the media about Congress programming from the Information Centre
  • compile coverage reports and metrics about media interest
  • monitor Media Room entrance, computer stations and occupants

Skills: Ability to interact professionally with members of the media.  Strong written and verbal communication skills, and ability to perform online research.  Experience in administrative or customer service roles preferred. Ability to speak French is an asset.

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Registration Clerks

Registration Clerks will assist with all duties as assigned by the Registrar at the Congress Registration Desk.


  • process on-site registration
  • assist with registration package pick-up
  • work with an online database and process credit card and Interac transactions
  • print out name tags and hand out Congress bags
  • during down-time workers may also be asked to assist the Information Centre.

Skills: Good customer service skills and ability to speak French is an asset; comfortable working with computers and database software; must also be able to process credit card and Interac transactions efficiently.


Questions? Contact Lindsay DenBoer by email or at 613-238-6112 ext 311.


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